DataShield’s confidential document destruction service is a key component of your information management plan under the prevailing legislation that may cover your company or organization.  DataShield understands the burden of responsibility that you have:

• You must have a document management plan that protects confidential information from the point of generation to the point of destruction.
• You are responsible for the confidential information on your documents until their destruction is certain.
• You must confirm and verify that the destruction process is secure to minimize any chance of the release of confidential information.
• You are responsible for revisiting the process to ensure that the original standards that you confirmed are maintained over time.
• You must be able to trace your documents from their generation through the process of their destruction.
• Destruction of the documents must not allow for their possible reconstruction

DataShield’s confidential document destruction service has advanced security provisions designed to comply with and exceed the standards of the most recent Acts and Laws that cover information management plans:

• Sarbanes-Oxley Act
• Heath Information Portability and Accountability Act
• Gramm-Leach-Bliley Act
• Federal Privacy Law
• Fair and Accurate Credit Transaction Act

Access:  Access to documents is restricted and controlled.

• Collection containers are locked at all times outside the Secure Facility.
• Containers are transported in a locked vehicle.
• Personnel that empty the containers have passed extreme background checks and are recorded at all times by digital cameras.
• Containers are tracked at every step by GPS and Bar Code readings and the recordings of the destruction are stored digitally.

Traceability:  You will know exactly what has been destroyed and when.

• We report the plate number of each container and the date on which its contents were destroyed.
• If you know that document "XYZ" was in container "123", you will have written documentation that "XYZ" was destroyed on a specific date.
• You will be able to go on-line and observe first hand the GPS position of the pick-up vehicle.
• You will also then be able to visually observe your documents being destroyed through Internet linkage.

Destruction:  The destruction process does not allow document reconstruction.

• Our destruction process shreds to a 5/16” cross-shred width, the narrowest slit-width in the industry.
• We complete destruction by converting your shredded documents to pulp through a subcontract with paper mill recyclers.